Pre event
Volunteer Information Pack
After you have been assigned your volunteer shift, you will be sent a Volunteer Information Pack in the mail. Included in your pack should be a Position Description, a shift confirmation sheet, a Volunteer Handbook, a map of your working location/s, a meal menu as well as other info.
Briefing Session
A number of briefing sessions will be held in the weeks prior to the Oxfam Trailwalker event. At the briefing you will be provided with an overall view of the event and specific details of the requirements of your role. The sessions are designed to be informative and will make your assigned tasks during the event easier to perform. You will also receive your volunteer t-shirt, which is yours to keep.
During the event
Cheer on participants and lend encouragement. Your support will get them through the toughest of times. Enjoy the community atmosphere, meet your fellow volunteers and have fun!
What to Bring
Please make sure you bring a mobile phone so we can contact you in case of emergencies.
Please be aware of the weather; bring a raincoat, umbrella, sunhat, sunscreen, beanie etc just in case. Some of the checkpoints are in gullies or on the water, please rug up and bring layers.
Bring your volunteer t-shirt, if you do not have one there will be a limited supply at the Checkpoints/Start/Finish and Control Centre so please ask your Checkpoint Coordinator/Control Centre staff.
Bring your National Parks parking permit which should have come in your Volunteer Information Pack (if you require one to access your shift location) and clearly display it on your dashboard.
All track marshals should bring a fold out chair, snacks, torch, book etc for quieter periods. Also remember to bring your Volunteer Information Pack with your Track Marshalling position map.
Getting there
Let us know ASAP if you can not attend your shift. Contact the Volunteer Coordinator at the Oxfam Office in the days leading up to the event. On the day of the event please refer to the Control Centre phone number printed on the back of your Volunteer Information Handbook.
You will need to arrange your own transport to and from your shifts.
On the job
When you arrive for your shift make sure you check in. If you are working at or from a checkpoint please notify the Checkpoint Coordinator. If your shift starts at the Control Centre let the Volunteer Coordinator know you are there.
Make sure you arrive for the handover shifts half an hour early. Remember to bring the map from your Volunteer Information Pack to help you find the way.
An ID tag will be given to you when you arrive and check in with the Checkpoint Coordinator or Control Centre staff for your shift - please wear your tag, along with your volunteer tshirt, at all times.
If you have any problems during your shift please see the Checkpoint Coordinator at your checkpoint or the Volunteer Coordinator at the Control Centre.
Eating
Help yourself to tea, coffee, cup-a-soup and fruit at the checkpoints. Trail Marshals/Parking Marshals - take a supply with you before you embark on your walk/drive to your marshalling position.
Every volunteer will receive one meal during their shift - this will either be a breakfast, lunch, dinner or 'night snack'.
Sleeping
There are sleeping facilities at some checkpoints if you would like to have a nap before driving home after a late or overnight shift. Please bring a sleeping bag, mat and pillow.
